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The ICSA Guide to Document Retention, 3rd edition

Author: Andrew Hamer

Published: November 2011 | ISBN: 9781860724732


The only dedicated information product in the market that provides a detailed overview of retention policy and practice

All businesses need to keep certain records for legal and commercial reasons, but the difficulty lies in knowing which documents should be kept and for how long, especially as the Data Protection Act makes storing personal data longer than necessary an illegal act. It is therefore vital that anyone dealing with documents and their filing understands the importance of a good document retention policy.

The third edition of The ICSA Guide to Document Retention provides invaluable guidance on the retention and disposal of key business documents and other records. It outlines the main principles that should be applied when framing a retention (and disposal) policy, and suggests a minimum retention period for documents based on good commercial practice and law. Ideal for company secretaries and administrators, whether working for a corporate entity, charity, a hospital trust, the government or another public sector body.

  •  Fully integrated with the Companies Act 2006 requirements.
  • Combines law and principle with procedure and best practice.
  • Includes updated retention schedules and guidance, particularly relating to accounting and tax records.

Contents

Part I: Retention principles

1. Introduction
2. Retention policies and procedures
3. Retention and disposal schedules
4. Review and disposal procedures
5. Project management
6. Documents as evidence
7. Limitation periods and risk assessments
8. Data protection
9. Storage of records
10. Electronic records
11. Life of a company

Part II: Guidance on retention periods

1. Companies Act records
2. Share registration and dividends
3. Meetings and minutes
4. Accounting and tax records
5. Employment and pension records
6. Health and safety records
7. Contracts, sales and insurance
8. Property records
9. Information management records
10. Financial services and money laundering

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