Document Retention: Getting it Right

A practical, one-day course for anyone responsible for the management of corporate documents. 9am - 5pm. Central London.

Upcoming dates to be confirmed

If you need any further assistance or advice, please call +44 (0)20 7580 4741 or contact us

Overview

Businesses that don't maintain clear records often find themselves in financial and legal difficulty. The problem lies in knowing exactly which documents to retain– and for how long. This course examines the importance of a robust document retention policy – and the risks when this is not in place.

What you get

By the end of the day you will understand:

Which documents your organisation needs to retain – and for how long
The consequences for companies who fail to do so
How to develop an effective document retention policy
How to balance business needs with regulatory obligation
Retention, disposal and review procedures
Data law and the use of documents as evidence
The retention of electronic data

You will also receive:

An opportunity to ask our experts specific questions relating to your organisation
A Delegate Pack containing comprehensive course notes and presentation slides
A certificate to show you have attended the course
6 months complimentary professional subscription to the Chartered Governance Institute (see below)
6 hours credit towards your Continuing Professional Development (CPD)

Your complimentary 6-month professional subscription

We support our attendees long after they complete the course. Your professional subscription includes a subscription to G+C Magazine, as well as access to briefings, discounts and our knowledge base.

Get your copy of Effective Minute Taking, 2nd edition and Corporate Governance Unlocked

Delegates to this course get the opportunity to buy the accompanying books. For more info about our books, please visit our book shop.

Programme

Please expand the dropdown to see the course programme timetable and highlights.

9:00 Registration & tea/coffee

9:30 Document management polices

Where to start? Why not just keep everything?
What is a document and why have a policy?
Who needs to approve it and what should the policy cover?
Project management
Proportionate response

Retention schedules

Establishing retention periods and schedules
What should be set out in retention schedules?
Factors that determine retention periods
Purposes for which records are kept
How should the schedules be laid out?
Planning for distribution to users
Guidance to retention periods for: accounting and tax records, personnel, health & safety and pension records contracts company secretarial, material information management sales and marketing

11:30 Tea/coffee

11:45 Disposal and review procedures

Making the policy work and review procedures
Methods for disposing of paper and electronic records
Sensitivity categories, disposal record and archiving

Electronic data

BSI code on legal admissibility of electronic information
Converting paper documents to electronic records
Regulatory requirements for creating and storing electronic data
Emails – policies, storage and treatment

13:00 Lunch

13:45 Documents as evidence

Documentary evidence
The discovery process
Privilege

Risk assessments and limitation periods should litigation occur

Record retention for risk assessments and liability limitation
Criminal and civil actions and an overview of limitation periods

15:45 Tea/coffee

16:00 Data protection and other legal issues?

Record retention for risk assessments and liability limitation
Criminal and civil actions and an overview of limitation periods

17:00 Close

Course leader

Andrew C Hamer

Andrew is a Partner of The Mentor Partnership, a consultancy specialising in company secretarial practice, publishing and training.

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Booking

PRICE

£705 +VAT (Non-members)
£635 +VAT (Professional subscribers)
£545 +VAT (ICSA members)
£355 +VAT (ICSA students)

Upcoming dates to be confirmed

Location: Saffron House, 6-10 Kirby St, London, EC1N 8TS

ALTERNATIVE DATES

There are no upcoming dates at this time.

Call or Contact us with any questions you may have

+44 (0)20 7580 4741

Saffron House, 6–10 Kirby Street, London, EC1N 8TS

How to find us

Effective Minute Taking

Learn how to take confident, accurate minutes with this one-day course. 9am - 5pm. Central London.

More information