Company Secretary

An international law firm is looking for a company secretary to join their team in Dublin City Centre.

The successful candidate will look after the management and administration of a varied portfolio of clients primarily in the funds sector.

Responsibilities

  • Act as the primary point of contact for the provision of company secretarial services to a portfolio of regulated funds, and Irish and UK companies in a variety of different industry sectors;
  • Formulate board meeting agendas to include local regulatory requirements;
  • Co-ordinate and schedule board, committee and shareholder meetings;
  • Attend board, committee and shareholders meetings for the purposes of taking detailed board minutes and accurately reflecting any discussions held;
  • Prepare and circulate draft minutes and action points in agreed timelines;
  • Collating board and committee materials into soft copy board papers and circulating same within agreed timelines;
  • Co-ordinating general meetings (as required) including drafting notices of such meetings, collating proxy forms and ensuring sufficient votes have been received to hold such meetings;
  • Act as a channel of communication for clients and directors on all matters of company law and corporate governance;
  • Co-ordination and submission of annual returns and filings to the Companies Registration Office and filings with the Central Bank of Ireland (as applicable) and within the required timeframes;
  • Act as the main point of contact and co-ordinator for Board, PCF and CF appointments, and liaison for the Central Bank IQ process;
  • Provide support to clients and the legal team with respect to the existing ONR portal and new Central Bank online portal;
  • Co-ordinate the execution, notarisation and legalisation of documents as required;
  • Assist in the incorporation and setting up of regulated and unregulated entities;
  • Assist clients, partners and associates with high level transactional work and provision of company secretarial advices;
  • Maintenance of both soft copy and hard copy statutory books and records;
  • Undertake any ad hoc projects as may be required to completion.

Ideal Background

  • Minimum of 2-3 years' relevant experience within industry or a professional services firm, ideally in the regulated funds industry;
  • Strong working knowledge of the Companies Act 2014, the ICAV Act 2015 and different investment fund vehicles;
  • Third level qualification in a related business / legal field;
  • ICSA qualification/affiliation - not necessarily a prerequisite, however, the successful candidate will be expected to commit to attaining such a qualification in the short-term;
  • Outstanding interpersonal and communication skills both verbal and written;
  • Excellent attention to detail and organisational skills, with the ability to multitask and prioritise whilst working to tight deadlines;
  • Excellent IT skills, with a working knowledge of Blueprint;
  • Enthusiastic, motivated, ambitious and proactive, able to act on their own initiative as well as being part of a diverse and inclusive team;
  • Observance of firm policies and protocols and completion of relevant training;
  • Commercially driven;
  • Flexibility and a willingness to work additional hours on occasion as required.

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