Interim Assistant Company Secretary
The company secretariat sits within the Legal & Compliance department. Overseeing the EMEA region corporate governance and company secretarial activities of the corporate entities, their committees and funds. The firm's non-US fund platform (approx. $30 billion in AUM) encompasses UCITS, QIAIF, UK OEIC and a number of UK-listed, closed-end investment trust vehicles. The team is focused on ensuring the firm is supported appropriately from a corporate governance and company secretarial perspective and that the firm's committees and boards receive the highest standards of service.
The function is based in London but partners extensively with colleagues in the US, Dublin and Asia. This is a 'hands on' role that requires a versatile individual with the ability to multi-task in a highly organized and fast paced team working to high standard.
Providing support to the Company Secretary with all responsibilities listed below:
* Company Secretarial:
o as Assist the Company Secretary to in all day-to-day company secretarial matters including but not limited to scheduling of board and committee meetings, preparation of agendas, provision of board and committee packs using Diligent, taking of minutes, following-up the completion of matters arising in a timely manner and preparation of filing and resolutions;
o Take responsibility for a number of the firm's committees and subsidiaries, arranging their meetings, working alongside the committee or board chairpersons and providing company secretarial support as required;
o Overseeing the maintenance of the legal data base and corporate books and records;
o Assist the Company Secretary in their role as principal advisor to the boards of directors and heads of business lines on corporate governance matters;
o Stay abreast of corporate governance and legal and compliance developments, developing a best practice governance framework ensuring potential changes in legislation, regulation and guidance that might be relevant to the function are clearly identified and implemented;
o Assist the team in acting as corporate governance and company secretarial SME, working closely with senior management across the firm to lead and advise on corporate governance matters; and
o Collaborate with other business areas and represent company secretarial in respect to ad-hoc projects as needed.
* In conjunction with the wider Legal team, provide support to the broader non-US mutual fund platform, including but not limited to:
o Assist in reviewing, identifying and streamlining inter-departmental processes and functions and, where appropriate, partner with the broader Infrastructure and Legal & Compliance teams (Operations, Technology) in delivering solutions;
o Represent the Company Secretariat function in franchise or strategic projects;
o Assist in the oversight of third-party company secretarial functions;
o Assist in the co-ordination of provision of manager related board papers and on-site due diligence visits;
o Assist in scheduling and coordinating fund board meetings as required; and
o Support of the firm's client coverage teams to ensure the platform delivers to the needs of its clients in multiple jurisdictions and regions, this may include, from time to time, participation in client due diligence meetings and presentations, provision of AML.
Key Requirements / Qualifications (essential unless stated)
* Ideally part-qualified or working towards chartered company secretary status
* Technical and practical understanding of corporate law and corporate governance
* Minimum 3-5 years' experience in a similar role
* Ability to operate and thrive in a large, multi-national firm, often working across virtual teams both within the firm and externally - as such, stakeholder management and clear communication is essential
* Self-starter -able to work independently and pro-actively but able to identify weakness and seek help from the Company Secretary when needed