FTSE 100 Deputy Company Secretary

DMJ are currently working with an international FTSE 100 technology and media group in their search for a Deputy Company Secretary.

The role will be responsible for: 

  • Advise on personal shareholding queries (dividends, voting, administration).
  • Prepare briefing materials and support on governance focussed institutional investor meetings
  • Review research and analysis from main proxy voting research organisations and prepare company responses as necessary. Prepare responses to relevant consultations to help shape and influence the profession
  • Oversee routine share plan work and employee shareholder query handling
  • Oversee permission to deal requests and insider lists maintenance; and restricted persons lists
  • Lead on Annual Report content (governance section) and US Form 20-F. Oversee maintenance of the governance section of the website
  • Lead on the drafting of the Notice of Annual General Meeting and ancillary documentation
  • Approve routine stock exchange announcements and support on event drive transactions
  • Oversee year-end subsidiary accounts process
  • Support the Group Company Secretary with the Disclosure Committee
  • Support on Agenda planning/ minuting /actions management for Audit Committee
  • Support on Board induction and evaluation process
  • Prepare governance briefings for the Board
  • Responsible for governance and cosec administration for subsidiaries and strategy, and identification of process improvements.
  • Responsible for integrity of GEMs database compliance, audit and integrity checks
  • Support the Group Company Secretary with the team budget and maintaining a cost-disciplined approach to spend
  • Overseeing AGM planning, organisation and logistics - including engagement with all internal and external business partners to ensure that the AGM is managed efficiently and within agreed timescales

Lead on:

  • Legal entity simplification project
  • RFPs for key suppliers
  • Audit re-tender project
  • Company Secretary on M&A, Financing, reorganisations and other activity

For further information please apply through the portal or directly to connor@dmjcosec.com

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