Deputy Company Secretary FTSE All Share

Key deliverables and accountabilities

Strategy and Management

  • To support the Company Secretary in developing and implementing a functional strategy for Company Secretariat in alignment with Group strategy
  • Oversee the management of the secretariat team to ensure continuous improvement, training and development

Board and Committees

  • Servicing the main PLC Board meetings and Committee meetings
  • Assist the Company Secretary with the annual board effectiveness assessments (internal and external)
  • Facilitating Board training, onboarding and Board inductions
  • Monitoring the quality of Board and Committee papers and processes and identify, recommend and implement improvements

Governance

  • Monitor external developments on all matters of corporate governance and any relevant legislation, regulation or guidance which may affect the Group
  • Ensure that existing policies are updated or amended where appropriate in response to changes in guidelines, legislation or regulation

Listed Company regulation/shareholder services

  • Oversee the relationship with the registrars and shareholder strategy
  • Responsibility for all aspects of dividend administration and planning
  • Responsibility for the organisation of the AGM including the preparation and delivery of relevant shareholder documentation
  • Accountable for the governance report/ other sections of the annual report, for example the directors’ remuneration report and sustainability report, as required
  • Ensure the company is compliant with Listed company obligations
  • Oversee compliance with the Group’s share dealing code and EU MAR including responding to share dealing requests and management of the Insider List.  Act as secretary to the Disclosure Committee

Environmental, Social and Governance programme

  • To represent Secretariat on the ESG working Group which is responsible for developing ESG strategy and for ensuring that ESG initiatives and objectives are actively pursued and delivered.
  • To act as secretary to the Sustainability Committee (when established)

Share Schemes

  • Accountable for the operation of the Group’s employee share plans in conjunction with the Reward team, registrar, trustees and external share scheme administrators
  • Accountable for the maintenance of the Director / PDMR share records

Group subsidiaries

  • Oversee the team’s management of the statutory compliance and governance of all Group entities (including overseas) this includes the continuous review of entities for potential MVL / strike off
  • Oversee the secretariat team’s involvement in any ad-hoc subsidiary projects (e.g. M&A transactions, refinancing, restructuring)
  • Oversee the team’s production of the Group structure chart
  • Provide support to Legal and Finance teams in Group reorganisations and ad-hoc projects

Other

  • Responsible for rolling out, overseeing and maintaining Delegated Authorities framework
  • Managing the Group’s insurance programme and ensure that appropriate levels of cover are obtained at the optimal cost
  • Responsible for the overall annual budget for Secretariat team and costs including negotiating with external providers
  • Manage relationships with the external service providers
  • Ensure that the IR sections of the website are reviewed and updated

A full job description can be provided.


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