Senior Assistant Company Secretary

About AWE
 
For almost 70 years, AWE has supported the UK Government’s nuclear defence strategy and the Continuous At Sea Deterrent. We also use our nuclear know-how and technical expertise to provide innovative solutions that support the UK’s counter-terrorism and nuclear threat reduction activities.
 
What we do is unique and so are the people who work here. We have some of the best in the business and our people are truly our most valued asset. We work to attract, motivate, develop and retain the best talent and equip our people with the right skills for the future. We are a team of around 6,000 people – proud to be part of such an important mission and proud of our responsibilities to our customer, the Ministry of Defence, and our shareholders.
 
We aim to build enduring relationships with our government customers, international partners, suppliers and communities in the locations where we operate.
 
We were named as one of the top Best Big Companies to work for at the Sunday Times Best Companies Awards 2019
 
Overall Job Purpose

To operate and enhance a best-practice based Corporate Governance framework to ensure demonstrable, effective decision-making at corporate level within AWE.
 
Summary of Key Accountabilities 

- Accountable for ensuring continuing suitability and performance of Corporate Governance policies, processes and procedures in line with best practice across key governance areas:
  • Board Meeting Management, including construct, conformance with statutory requirements, decision making and decision capture.
  • Oversight and coordination of arrangements for other executive meetings, including construct, schedule, decision-making and exception arrangements, ensuring that all interested parties are informed of key inputs to and decisions from executive governance meetings.
  • Assist General Counsel in overseeing some internal controls (e.g. Sarbanes-Oxley entity level controls)
  • Corporate Governance compliance monitoring and reporting
- Accountable for ensuring Corporate Governance policies, procedures and processes are appropriately documented, maintained, performed and communicated.
- Accountable for monitoring and reporting AWE PLC and AWE ML compliance with all applicable codes and legal and statutory requirements within corporate governance scope to ensure legal compliance and demonstrate best practice performance, including the investigation of anomalies to escalate/provide early warning of issues to Company Secretary.
- Accountable for ensuring that Corporate Governance arrangements align with parent company requirements as guided by General Counsel.
- Maintain and promote high personal standards in environment, safety, health, security and quality and be a great team player.

Summary of Key Responsibilities
 
- Responsible for investigating gaps in Corporate Governance process/performance and engaging the appropriate stakeholder group(s) to agree and implement appropriate process improvement.
- Responsible for engaging, leading and influencing Corporate Governance process owners and stakeholders to ensure that policies and processes are adopted and performed consistently. 
- Responsible for developing, maintaining and managing working relationships with a diverse and large group of internal and external stakeholders including senior leaders and Board members. Organising training/induction for new Board/committee members and handling any appointment administration.
- Responsible for ensuring understanding of responsibilities and demonstrates appropriate behaviours in line with the Company’s environmental, health, safety, security, quality and ethics standards.
- Responsible for undertaking other duties as reasonably required from time to time by line and task management
 
Qualifications/Professional Memberships
 
Chartered Secretary qualification or equivalent – Desirable

Essential Skills
  • Strong command of detail.
  • Demonstrable minuting skillset.
  • Capability to identify requirements and propose solutions with limited direction.
  • Excellent multi-tasking and time management ability.
  • Clear and concise communication approach both oral and written, at multiple levels including senior leaders.
  • Able to influence a variety of stakeholders.
  • Ability to identify, develop, monitor and report on business performance controls and measures.

Experience
  • Familiarity with a corporate secretarial team and engaging with senior leaders / board members.
  • Familiarity with formalities of setting up and minuting board meetings and overseeing production of board papers.
  • Ideally someone who has worked in a highly regulated industry

Regulatory Requirements
 
Awareness of corporate governance / company law / Companies Act 2006 – Desirable

Other
 
- Ability to work from home with occasional visits to the office 1-2 days a week
- Willing and able to obtain and maintain the security clearance required for the role

Contact
 
Sarita Rai, Principal Consultant - Carlyle Kingswood Global
T: +44 207 153 1171
M: +44 794 654 1102
 

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