Deputy Company Secretary (12 month FTC)

Supporting the Group General Counsel and Company Secretary in providing a comprehensive company secretarial service.

  • Ensure the Group’s compliance with the UK listing regime and all relevant Companies Act requirements
  • Manage the corporate governance framework of the business. In particular:
    • Support the GC/CoSec in relation to the planning, organising and preparations for Board and Committee meetings and also Executive Committee meetings
    • Oversee the preparation of the annual calendar for Board and Committee meetings
    • Attending and preparing minutes of meetings where requested by the GC/CoSec
    • Maintain oversight of all statutory records to ensure these are maintained in accordance with applicable laws and disclosure and filing requirements are met
    • Manage the Company’s business confidential, insider and closed period lists, ensuring all necessary notifications are communicated to relevant individuals
    • Draft and release routine announcements to the London Stock Exchange
    • Maintain the governance sections of the Group’s website and ensure the maintenance and timely updating of the Group’s structure charts
    • Manage the production and drafting of the Group’s Annual Report and Accounts working closely with Investor Relations and Finance
    • Make recommendations to the GC/CoSec on the effect of any changes in applicable governance requirements and best practice and draft corporate governance briefing papers for the PLC Board
    • Manage the Group’s AGM and all general meetings
    • Assist in creating and delivering NED induction and organise Board effectiveness reviews
    • Take responsibility for the maintenance and monitoring the effectiveness of the Group Delegation of Authority, Matters Reserved to the Board and PLC Board Committee Terms of Reference
    • Reviewing and overseeing the work of the CoSec administrator whilst nurturing and developing their skills and competencies
  • Support the Group companies and relevant committees
  • Act as secretary to the Company Foundation, a registered charity
  • Liaise with colleagues in Finance regarding the timely completion and filing of subsidiary financial statements
  • Lead on the drafting and production of the PLC annual report and accounts and ancillary documents
  • Liaise with HR and other external service providers regarding share plan administration
  • Manage the day-to-day relationship with the share registrar

This is an interim role with a likely duration of twelve months after which a permanent role will be filled.  Any interim role holder will, of course, be considered for any permanent position.

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