Deputy Company Secretary

Working closely with the Group Company Secretary, you will provide support to the Group Company Secretary in the provision of a broad range of secretariat services, ensuring that the Group Plc complies with its obligations in respect of stock exchange regulations, company law and corporate governance guidelines. The key list of activities will include:

  • Compliance of the listed entity with its legal and regulatory requirements
    • Preparing and issuing stock exchange announcements
    • Drafting sections of the Annual Report
    • Delivery of the AGM, including drafting the Notice of Meeting and preparing all associated documentation
  • Board and Committee support
    • Drafting Board and Committee papers
    • Preparing and circulating director induction materials
    • Producing the annual Directors’ Governance questionnaire
    • Updating the annual planners for Board and Committee meetings
    • Preparing the Board Company Secretary’s report
    • Annual review and updating of Matters Reserved for the Board, Terms of Reference for the Board and Committees
  • Monitoring and maintaining share capital records and managing listing/admission to trading processes, including liaison with relevant service providers
  • Preparation and filing of Modern Slavery Act statement
  • Preparation and filing of senior executive gender report
  • Review and updating of a number of corporate policies – gifts and hospitality, ethical trading and human rights, corporate responsibility, anti-bribery and whistleblowing
  • Maintenance, review and improvement of the Group’s governance framework and team processes
  • Providing advice on all share schemes within the Group, preparing list of share awards, deeds of award and associated minutes including share scheme tax returns
  • Maintaining an accurate record of Directors’ Share interests
  • Assisting with the External and Internal Auditor effectiveness review
  • Researching and assisting in the provision of pragmatic advice to the Board and senior management as required on governance matters
  • Networking and engagement in consultations on industry developments, including influencing, selectively and through proper channels, legislative and regulatory proposals which may significantly affect the Group's interests or operations

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