Company Secretary (flexi working conditions)

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Responsibilities

  • Working as part of a team, to ensure the highest level of corporate governance.
  • Manage the business of a range of corporate entities through the setting of agendas, review and distribution of Board packs, completion of matters arising and minutes and the monitoring and control of Board delegations policies
  • Building and maintaining excellent relationships with the Chairpersons and Directors of each entity for which you are responsible.
  • Ensure company secretarial matters are properly managed
  • Management of shareholder meetings where appropriate
  • Work with staff to ensure that submissions are of a high standard and are suitable to lay before the Board– proactively ensuring that they address issues of importance to the Boards
  • Assist in monitoring and updating Board and Committee diaries
  • Updating company records (both internal and Blueprint) and preparing templates
  • Reviewing and drafting documents and procedures
  • Preparation of minutes and matters arising for the Boards or Committees
  • Assist in ensuring that all Board and Committee terms of references are reviewed and updated (if required) on a regular basis
  • Assist in advising on managing, mitigating and monitoring corporate governance risks
  • Support the strong governance and control framework in place by adherence to the processes and procedures in place to meet all regulatory and statutory obligations
  • Proactively work to develop and enhance Board and Committee processes and controls in response to regulatory and industry changes, and as directed by the Boards and the business
  • Providing input and advice to the business and directors with regard to Board governance matters
  • Report to the Boards and Committees on matters such as delegated authorities, board policies and procedures and corporate governance matters generally

Skills And Qualifications

  • Qualified Company Secretary is preferred but is not a pre-requisite
  • Excellent minute taking ability required
  • Team player, with a willingness and ability to help others
  • Ability to work under pressure with flexibility to adapt to shifting time expectations
  • Highly organized and with excellent personal time management
  • Attention to detail essential and proofing skills
  • Excellent communication skills with the ability to build relationships across the business, operations and suppliers at all levels of management up to and including Board of Director level
  • Ability to make presentations to the boards either in person or by conference phone – speaks clearly and with confidence
  • Ability to draft clear and precise reports for submission to the Boards and Committees
  • Familiarity and experience with Blueprint Software an advantage
  • Good understanding and interest in investment instruments and markets would be preferred
  • Knowledge of the regulatory and corporate environment for UK funds would be preferred but not essential

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