Assistant Company Secretary

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The Department

The Corporate Secretariat team reports into the General Counsel and Company Secretary of the Group plc. The team provides corporate secretarial services and support to the Board, the Group's UK regulated entity Boards and the Group's subsidiaries. The team also provides governance advice and support, partnering with other business units to deliver on governance and regulatory projects.

The team consists of the Head of Corporate Secretariat, two Company Secretaries and a Governance Coordinator. The Assistant Company Secretary position is a newly created role in the team.

Overview of the Role

The candidate will be responsible for providing the full range of corporate secretarial support in relation to the Group's subsidiaries and branches. They will also provide board support in relation to the Group's UK regulated entity Boards.

Duties and Responsibilities

*Acting as Company Secretary in relation to the Group's UK subsidiaries;
*Preparing agendas for UK subsidiary board meetings, attending meetings, preparing minutes, managing minute reviews and following up action items;
*Liaising with management regarding the provision and content of board papers;
*Providing corporate secretarial support in relation to the Group's overseas subsidiaries and branches;
*Liaising with overseas Janus Henderson offices and third-party service providers to manage corporate secretarial compliance deadlines and corporate changes;
*Supporting the Group Secretariat team with ongoing meeting administration requirements for the UK regulated entity boards, including publication of meeting materials on Diligent;
*Maintaining and updating statutory records for the Group on Blueprint;
*Attending to Companies House filings and facilitating overseas filings;
*Monitoring and ensuring completion of annual compliance requirements for all Group subsidiaries;
*Acting as the Corporate Secretariat representative in connection with the Group's legal entity rationalization project; and
*Assisting with the identification and implementation of process improvements for the Corporate Secretariat team.

Supervisory Responsibilities

*None

Technical Skills and Qualifications

*Relevant Company Secretariat qualifications - must be qualified
*Experience of working in a company secretary role
*Experience of working with companies in overseas jurisdictions
*Knowledge of relevant company law and company secretarial requirements
*Well-developed knowledge of board processes and procedures
*Knowledge of Blueprint
*Knowledge of Diligent is useful but not essential

Competencies Required

*Pro-active
*Ability to communicate effectively at all levels
*Strong organisational skills
*Ability to work with cross-functional teams
*Strong attention to detail
*Ability to act under pressure and on own initiative is essential