Senior Company Secretarial Assistant (Company Secretariat)

Making the move to Phoenix offers you the exciting prospect of being a key figure in the Group Company Secretariat function. Phoenix Group is the largest specialist consolidator of life assurance funds in Europe. A member of the FTSE 100 Index, with a premium listing on the LSE and one of ‘Britain’s Top Employers’ for the last 6 consecutive years, 10.4 million policyholders and assets under management of £240 billion, including the recently acquired Standard Life Assurance, Abbey Life and AXA Wealth businesses.


To provide a high level of company secretarial support to the Boards, Board Committees and Management Committees of Phoenix Group Companies by:

  • acting as secretary of various management committees and Boards;
  • ensuring compliance with corporate legislation;
  • managing the storage of statutory records; and
  • managing the process of producing/dispatching board packs for board / committee meetings and the arrangements for meetings


  • Act as secretary of a certain number of boards, board committees and/or management committees (prepare agendas, collate and issue papers, attend and take minutes of meeting, deal with any queries arising and issue/follow up matters arising from meetings).
  • Manage the liquidation process across the Group Corporate Structure, including liaison with Group Tax and Group Finance
  • Deal with provision of information requests with regard to both commercial and price sensitive Corporate Projects
  • Ensure that latest corporate developments and legislation are reviewed and any appropriate action implemented relating to processes and dissemination of information to other members of the Company Secretariat team
  • Providing support with the oversight of Company Secretariat department’s Risk Management Framework
  • Oversee the administrative arrangements for Board and Committee meetings and handle queries regarding these arrangements in a timely and appropriate manner
  • Manage the process for ensuring that the information about companies and directors on the corporate database is correct and that updates are made accurately and on time
  • Provide support to the Deputy Company Secretary and Assistant Company Secretaries



  • Good working knowledge of corporate legislation (particularly Companies Act 2006) and Companies House practices
  • Previous experience of Blueprint Oneworld or another company secretarial software package
  • Organised approach to work, an ability to multitask/prioritise and a high level of attention to detail
  • Ability to assimilate facts in fast paced meeting environment.
  • Strong organisational skills
  • Strong interpersonal skills with ability to interact appropriately at all levels and act as an ambassador for the department
  • Strong team player with an ability to work on own initiative 
  • Strong PC skills, including Outlook, Word, Excel and Powerpoint
  • Ability to multitask and deliver those tasks in a conscientious and value adding manner


  • Experience of working in the financial services industry.
  • Prepared to study towards, studying towards or qualified as a Chartered Secretary through ICSA


  • Communication skills
  • Build Relationships
  • Trust and Integrity
  • Attention to Detail
  • Laws, Regulations and Standards
  • Planning and Organising
  • Understands the business
  • Impact and influence
  • Analytical skills
  • Industry and Market Knowledge

We value diversity in our workforce and welcome enquires from everyone

In return, you can look forward to a great package, excellent conditions and a superb working environment, plus the chance to make your mark in a rapidly developing FTSE listed company

N.B. When on the Phoenix Careers site, first time visitors will be asked to register before applying.

Closing date: Thursday 28th March 2019

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