Companies should always ensure to have their statutory registers kept up to date and properly maintained. One of the advantages of doing so will help ensure that the annual return correctly reflects the company’s position when the time arises for it to be filed with the Companies Registration Office (CRO) each year.
The Companies Acts (1963–2013) provide that, in relation to private companies, the statutory registers should consist of the register of members, the register of directors and secretaries, the register of directors’ and secretaries’ interests, the register of debenture holders, the book of directors’ interests in contracts with the company and other non-statutory registers. As well as this the registers can be supplemented by other documentation such as minute books or books of account for example.
The statutory registers are to be made available to the public and, in most if not all cases, are kept at the company’s registered office along with the company seal where it is the job of the company secretary to maintain and update the records. This is one of the principal duties owed to a company by the company secretary. The details provided in the statutory registers are outlined in greater depth in the table below.