ICSA Ireland

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The AGM checklist

05 March 2019

The AGM Checklist - The ICSA Company Secretary’s Checklists book for Ireland - William Fry

Are you ready for your forthcoming Annual General Meeting (“AGM”)?

The AGM season is now fast approaching and it being one of the more detailed activities for the Company Secretary to manage, it is always useful to have a checklist at hand to ensure it runs smoothly.

Among the 116 checklists contained in the above book are two relating to the AGM.  Download these now here and here free of charge.

Order the full checklist book here and enter code IRELAND20 at checkout for a 20% discount


·     The ICSA Company Secretary’s Checklists: Ireland is a comprehensive A-Z guide to the day-to-day tasks of company secretaries in Ireland. Based on ICSA’s best-selling Company Secretary’s Checklists, this book has been rewritten throughout to cover Irish company law and practice.

·       Featuring a clear step-by-step approach, the checklists within guide the reader through all manner of company secretarial tasks, including the appointment and removal of auditors, organising an annual general meeting and the creation and filing of financial statements.

·       The text is written to be fully in line with the Irish Companies Act 2014, and includes cross-references to relevant legislation and regulation in Irish law. The Checklists are also accompanied by additional notes which give prompts for further action, and a web directory provides links to a range of useful resources containing further guidance and advice.

·         A clear A-Z aide for anyone tasked with company secretarial duties

·         Ideal for smaller companies which need to comply with the law but do not have a company secretary

·         Additional notes underpin the checklists by providing prompts for further action

·         Each checklist is cross-referenced to the appropriate legislation or regulation

·       Includes a website directory for further guidance and advice including government departments and professional bodies.

The book is written by leading law firm William Fry who have over 320 legal and tax professionals and over 450 staff.


John Burns

Business Development Manager, ICSA Ireland


ICSA’s Excellence in Governance Awards is judged by two independent judging panels. Judging takes place in July and August, with the shortlist announcement in early September.


Transparency in governance categories

Transparency in governance categories are judged by Hermes and ISS. Hermes helps institutional shareowners around the world to meet their fiduciary responsibilities and become active owners of public and private companies. Their team of engagement and voting specialists monitor its clients' investments in companies and intervene where necessary with the aim of improving performance.


Our judging criteria for these categories stipulate good and poor practice within each category area.


Ø  Download the transparency in governance category judging criteria. [LINK]


Company secretary award categories

Company secretary award categories are judged by a select panel of five judges, all highly experienced in company secretarial and governance fields, spanning private and not-for profit sectors.

To allow our judges to assess nominations fairly and objectively, all nominations are judged on the same criteria. Nominators will be asked to submit biographical information of the nominee and a general statement in support of the nomination, plus specific examples or evidence of achievement across the following six areas:

1.       Company law, regulation and compliance. Demonstration of the meeting of their organisation’s legal obligations and keeping on top of legislative development and change; examples of excellence in the design and maintenance of efficient and effective control systems for ensuring compliance.

2.       Corporate governance and shareholder relations. Demonstration of measures implemented to improve the effectiveness of corporate governance and shareholder communication within their organisation.

3.       Corporate restructuring. Demonstration of having undertaken acquisitions, disposals and any other significant restructurings or transactions.

4.       Information management and communication. Examples of excellence in the management, retrieval and dissemination of information, including the harnessing of information technology to aid performance; evidence of timely and effective communication with both internal and external stakeholders.

5.       Leadership and management. Evidence of circumstances where an individual has shown exemplary leadership and management.

6.       Innovation. Examples of achievements using new thinking to solve issues and problems.

We ask nominators to include evidence of achievement in at least three of these six areas.