Institute Annual General Meeting

Notice

Notice is hereby given that the 2017 Annual General Meeting of The Institute of Chartered Secretaries and Administrators (The Institute) will be held at 6.45pm (British Summer Time) on Wednesday, 4 October 2017 at 1 Wimpole Street, London, W1G 0AE, United Kingdom to transact the following business:

  1. To receive and consider the report of the Council on the business of the Institute for the year ended 30 June 2017 as set out in Appendix A to this notice.
  2. To receive comprehensive financial statements of the Institute for the year ended 30 June 2017 as set out in Appendix B to this notice.
  3. That, subject to such amendments as Her Majesty in Council may require, the preamble of the Institute’s Charter be amended as set out in Appendix C to this notice.
  4. That, subject to such amendments as Her Majesty in Council may require, article 4, paragraph (j) of the Institute’s Charter be amended as set out in Appendix C to this notice.
  5. That, subject to such amendments as Her Majesty in Council may require, article 6 of the Institute’s Charter be amended as set out in Appendix C to this notice.
  6. That, subject to such amendments as Her Majesty in Council may require, article 9 of the Institute’s Charter be amended as set out in Appendix C to this notice.
  7. That, subject to such amendments as Her Majesty in Council may require, articles 10 to 22 of the Institute’s Charter be amended to provide for the new class of member to be called Affiliated Member, as set out in Appendix C to this notice.
  8. That, subject to such amendments as Her Majesty in Council may require, the Institute’s byelaws be amended to give effect to a number of housekeeping changes, as set out in Appendix D to this notice.
  9. That, subject to the proposed amendments to the Royal Charter set out in Resolution 7 of this notice being approved, and subject to such amendments as Her Majesty in Council may require, the Institute’s byelaws be amended to give effect to the new class of members to be called Affiliated Members, as set out in Appendix E to this notice.
  10. That, subject to such amendments as Her Majesty in Council may require, the Institute’s byelaws be amended to give effect to the new designation to be called Chartered Governance Professional, as set out in Appendix F to this notice.
  11. That, subject to such amendments as Her Majesty in Council may require, the Secretary shall be authorised to consecutively re-number the Institute’s byelaws (as amended after voting on Resolutions 8, 9 and 10) and update the internal cross-references correspondingly, as set out in Appendix G.
  12. That the Secretary be authorised to incorporate any amendments to the Charter as may be required by Her Majesty in Council which do not materially affect the intent and meaning of the proposed amendments to the Charter as set out in Resolutions 3 to 7.
  13. That the Secretary be authorised to incorporate any amendments to the byelaws as may be required by Her Majesty in Council which do not materially affect the intent and meaning of the proposed amendments to the byelaws as set out in Resolutions 8 to 10.

By order of the Council of the Institute.

Simon Osborne FCIS
, Secretary

10 August 2017

Notes not forming part of the resolutions:

  1. The Council of the Institute has appointed Electoral Reform Services Limited as scrutineers of the annual general meeting for the purposes set out in the byelaws.
  2. In order to be passed, resolutions 1, 2, 11, 12 and 13 require a simple majority of the members voting (in person or by proxy) on a poll taken in such a manner as the person chairing the meeting directs.
  3. In order to be passed, resolutions 3, 4, 5, 6 and 7 require a majority of not less than three quarters of the members voting (in person or by proxy) on a poll taken in such a manner as the person chairing the meeting directs.
  4. In order to be passed, resolutions 8, 9 and 10 require a majority of not less than two-thirds of the members voting (in person or by proxy) on a poll taken in such a manner as the person chairing the meeting directs.
  5. A member entitled to attend and vote at the meeting may appoint a proxy to attend, speak and vote on their behalf. A proxy must be a member of the Institute who is entitled to vote.

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Supporting documents

Appendicies

Proxy form support

  • email: customerservices@electoralreform.co.uk
  • call: +44(0)20 8365 8587

Special briefings on proposed Charter and byelaw changes

Branch briefing meetings are taking place in August and September 2017 to present the strategic drivers for the proposed Charter and byelaw changes. Hear what these would mean for members in the UKRIAT division and share your views. See all special briefing dates

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